Still Confused About the Difference between Digitization, Digitization and Digital Transformation?

Digitalization

Astragraphia Document Solution – Nowadays we often experience misinformation in the midst of the massive digital workspace trend that occurs in the work environment. Based on data sources from IDC regarding "Data's Age 2025", we see exponential growth in data where the digital world will double every two years. By 2025, it is estimated that worldwide data will grow 61% to 175 zettabytes, with nearly half of this data stored in public cloud environments. In addition, almost 30% of the data generated will be used in real time by 2025. Don't just because everyone talks about digitization, you assume that everything that contains the word digital means the same thing. Digest it carefully before you can tell the difference, like the difference between the words digitization, digitization and digital transformation. One thing you need to remember when preparing a digital workspace for your company, what stage is your company at? Therefore, it is very important to understand where the differences lie and which process should come first.

This data growth has had a significant impact on the business sector. Huge volumes of data can be overwhelming and difficult to manage, causing challenges in managing and processing information. To deal with the growth of the data and information business, it is necessary to optimize the Digital Workspace through Innovative Information Management. The digital workplace is an environment in which employees work using digital tools and technology, and information management is the process of managing data and information throughout its life cycle.

With the ever-increasing amount of data being generated in the modern business world, it is important to efficiently manage and organize this data to ensure that employees can access it when they need it. By optimizing digital workspaces through innovative information management, businesses can streamline processes, increasing productivity , and reduce costs. Astragraphia will inform you of the differences as follows:

Digitization

An important first step towards digital transformation, paper-based processes can significantly hinder organizational efficiency and refer to processes of converting analog information into digital formats, such as scanning paper documents and converting them into electronic files. Some people think that a solution for managing documents is enough just to scan them. Even though there are many hidden costs associated with digitization. These indirect costs include the effort required to prepare documents, handle them, correctly identify and classify them, and extract information from them. Employees also need to be trained on how to operate the hardware and software required for digitization. Finally, recompiling documents to the digitization stage is another indirect investment cost that takes time and effort to ensure that they are properly stored.

Digital Transformation

It is part of a larger and more comprehensive technology process, and this is a change related to the application of digital technology in all aspects of life in society. Digital Transformation can be considered as the third stage of embracing digital technology which is on the order of digital competency → digital usage → digital transformation.

When planning the transition towards digital transformation, an organization must identify the cultural change factors that they will face both employees and organizational leaders in order to adapt when adopting this digital technology. Digital Transformation has presented unique challenges as well as opportunities where organizations must compete nimbly against competitors who take advantage of low barriers to provide new technologies. How? Have you understood the difference between the three more clearly?

There are three things to consider when planning your company to go towards digitalization, including: determining the stage of the digitalization scope you are currently in, pre-initial assessment with current environmental conditions, developing a digitization process carefully and clearly according to your needs.

Astragraphia is committed to helping customers plan and deliver digitalization strategies to implement digital transformation in your company, starting from what is most feasible, for example converting printed documents into digital data with the help of supporting hardware or software.

Source:

• Wikipedia.com

• Adapted from the presentation material by Kodak Alaris at the event "Astragraphia Solution Days 2023: Digital

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