Optimize Your Business: Understanding and Improving Workflow

Astragraphia Document Solution - In an era of increasingly massive digital transformation, efficiency, and effectiveness are the main keys to business success. One important aspect that needs to be optimized is the workflow within a company. A structured and efficient workflow can help increase productivity, reduce operational costs, and increase customer satisfaction.

What is Workflow?

Astragraphia presents a workflow solution to simplify the document digitization process, converting physical documents (hard copy) into digital format (soft copy). Technological advances make it possible to use scanners to easily scan documents, transferring them from paper to a computer or server. However, document digitization is now increasingly complex. Documents that have been scanned need to be organized and managed well. Workflow solutions replace hardware with software to manage the document digitization process. The process occurs on a server, either a regular computer or a special application designed for efficient document management and storage.

Benefits of a Good Workflow:

• Increase productivity: A structured workflow can help employees complete tasks faster and with fewer errors.
• Reduced operational costs: Efficient workflows can help save time, effort, and resources.
• Increase customer satisfaction: A smooth workflow can help improve the quality of products and services, thereby increasing customer satisfaction.
• Improve communication and collaboration: Clear workflows can help improve communication and collaboration between employees.
• Makes decisions easier: A well-documented workflow can help make more precise and faster decisions.

Best Printer Recommendations

In implementing a workflow solution, its use depends on the software that is connected or integrated with FUJIFILM. This workflow solution only applies to Multifunction machines, not ordinary printers, and must be connected to the Apeos series and equipped with an External Access Kit module. These steps ensure optimal integration between software and hardware, enabling maximum efficiency in document workflows.

With a workflow solution, the document digitization process is not just about scanning and saving but also involves the systematic organization of documents so that they can be accessed easily and efficiently. This allows companies or organizations to manage their documents more effectively and reduces the time required to search for required documents.

How to Improve Workflow with Astragraphia?

Astragraphia is the Exclusive Distributor of FUJIFILM Business Innovation in Indonesia. It has several strategic steps that can be taken to improve workflow, including:

1. Map the workflow: The first step is to map the current workflow. This can be done by interviewing employees, observing work processes, and analyzing data.
2. Identify inefficiencies: Once the workflow is mapped, the next step is to identify existing inefficiencies. These can take the form of unnecessary steps, duplication of work, or bottlenecks.
3. Design optimal workflow: Once inefficiencies are identified, the next step is to design optimal workflow.
4. Implement the new workflow: Once the new workflow is designed, the next step is to implement it. This can be done by providing training to employees, providing clear documentation, and monitoring progress.
5. Review and update workflows: Workflows should be reviewed and updated regularly to ensure that they remain efficient and effective.

In implementing the workflow solution, its use depends on the software that is connected or integrated with the FUJIFILM multifunction printer machine. With a workflow solution, the document digitization process is not just about scanning and saving but also involves the systematic organization of documents so that they can be accessed easily and efficiently. This allows companies or organizations to manage their documents more effectively and reduces the time required to search for required documents. Astragraphia offers two superior solutions, namely:

• Custom Scan: Set and automate the document scanning process according to needs.

• eCopy: Makes it easy to distribute digital documents to various platforms.

Contact Halo Astragraphia at 1500-345 every Monday – Friday 07.00 – 18.00 WIB to consult with our Business Consultant team and get the best solution for your business.